Office of the World Bank, Executive Director for France is recruiting an administrative assistant

Office of the World Bank Executive Director for France, Washington DC

Administrative Assistant

 

 Job Description

The Office of Executive Director for France seeks a highly-motivated, pro-active and experienced Administrative Assistant to support the work of the Office while one of its assistants is out on extended leave from May 1st to September 30th (5 months). The successful applicant will demonstrate excellent organizational and communication skills, be adaptable, and have experience of working with senior personnel in a fast-paced environment. Having English as native language as well as having a good level in French is essential for this role. An hourly fee will be set based on the qualification and experience of the selected candidate.

About EDS04. The Office of the Executive Director for France is a dedicated and collegial team representing France at the Executive Boards of both the IMF and the World Bank. Working under the direction of the Executive Director and the two Alternate Executive Directors (one for each of the two institutions), we work closely with our member country authorities, Fund and World Bank management and staff, and our colleagues in the other Offices of Executive Director. The office represents France and discharges the obligations of the Fund and the World Bank to serve the interests of all member countries. Our economist staff are recruited from the Ministry of Finance, the Banque de France, the French Agency for Development and the Ministry of Foreign Affairs, and are generally assigned to the Office for periods of three to four years before resuming their careers in their home country government agencies. The Office is supported by four Administrative Assistants with specific roles and attributions.

Expectations for this role.  Working under the supervision of the Alternate Executive Director for the World Bank, the Administrative Assistant will provide support to the Alternate Executive Director for the World Bank and assist other members of the team as needed. This role will entail managing contacts with senior officials within the Bank and the French government on a daily basis. Candidates should therefore have a proven track record of working with diplomacy and tact, building and maintaining effective working relationships with colleagues inside and outside the Bank, and working well under pressure. Given the rotating nature of the economist staff, the Office relies on its Assistants to ensure that the Office runs smoothly and efficiently, and to assist our staff manage these transitions, which usually happen in the summer. The successful candidate will be able to interact effectively with contacts at all levels of seniority, demonstrate the highest standards of professionalism and pride in his/her work.

Specific responsibilities and skills requirements.

Major tasks the candidate is expected to perform include:

  • Managing the calendar of the Alternate Executive Director for World Bank and organize his meetings.
  • Managing arrangements for the Annual Meetings including scheduling meetings between senior delegation members and Fund personnel.
  • Prepare documents for World Bank missions (memos, travel authorizations, expense reports).
  • Distribute mail and send out press reviews daily as well as board documents to the members of the office according to each person’s portfolio, as well as to colleagues from the French Treasury and Agencies.
  • Providing welcoming, professional reception support in the Office to our many visitors and ensuring that arrangements for visitors to the World Bank are handled efficiently.
  • Assisting with preparation for meetings of the Executive Board and its associated committees, including monitoring updates to the Executive Board calendar and collating the dossier of documents for discussion.
  • Editing and proof-reading summings-up and reports in English before sending them out.
  • Supporting the transition of incoming and outgoing members of the Office as they take up their assignments in the Office and prepare to return to work in France at the end of their assignments.
  • Office administration, including attendance reporting, filing, ordering office supplies, renewing newspaper subscriptions, and other tasks as required.
  • Managing of the EDS04 generic mail address.

Process.

Candidates are invited to submit a letter of application and curriculum vitae to Laura Van Hoek (lvanhoek@imf.org) by the end of March. Shortlisted candidates will be invited to a short interview, which will be conducted in French and English. Candidates should be prepared to provide the names and contact details of referees.

By Sean Zha
Sean Zha Career Services Ambassador Sean Zha